Distance Rates

When creating an expense policy for a vehicle-based expense type, the Distance Rates tab will be available. In this tab you can set the rates at which claimants will be compensated for their mileage, for each vehicle classification assigned to the expense type. See Vehicle Classifications for details on how to create vehicle classifications and Creating an Expense Type for how to assign classifications to an expense type.

Each vehicle classification has its own grid with in-line editing enabled. To edit the rate for a classification, click the Rate field within the grid, enter the new value, then press enter or click away.

If you wish to enter multiple rates for a single classification, edit the Starting Distance to a higher value or the Ending Distance to a lower value, and a new row will be added to the grid.

To delete a row from a grid, click the delete button on that row. Note that each grid must always have at least one row.

Note that once a policy has been used by a claimant, you will no longer be able to edit the distance rates. If you wish to change the distance rates for an expense type after the policy has already been used, you must create a new policy and set the old policy to expire via the Valid To date.

Completed distance rates example: